Cantium provides fast payroll for the NHS national vaccination programme.

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Case Study

Supporting the NHS vaccination rollout:
Cantium onboards 1000 new recruits on to NHS payroll within 72 hours.

Payroll for the National Vaccine Programme:

NHS Trusts Onboarding Thousands of New Recruits

As the coronavirus vaccine begins to roll out across the country, NHS England has launched a large-scale new recruitment drive to support the National Vaccination Programme. Tens of thousands of potential vaccinators and support staff are being sought to ensure local services are ready to protect millions of UK citizens from the virus in the soonest possible timeframe.

 

A new report by the National Audit Office suggests the NHS may need as many as 46,000 additional staff. These staff would be potentially made up of 26,000 vaccinators and 20,000 administrators. This is a staggering volume of new recruits to onboard into NHS Trusts, including setting them up on to payroll.

Coronavirus vaccine

Supporting Kent and Medway’s NHS Recruitment Drive for the Vaccination Programme

Cantium is a an experienced and reliable payroll provider for NHS Trusts. We have provided payroll and occupational health services to the Kent Community Health NHS Foundation Trust – KCHFT – since 2018. In November 2020, KCHFT were appointed by NHS England as the lead Trust in vaccinating the 1.8 million citizens of Kent and Medway.

Pre-pandemic, KCHFT’s payroll consisted of circa 5000 permanent and temporary staff. On 30th November 2020, KCHFT asked Cantium to increase this figure by 20% by setting up records for an additional 1000 staff who had been recruited to support their critical vaccination roll-out. It was imperative that these employees could mobilise as soon as possible. Due to the earlier payment dates in December, this needed to be turned around in just 3 working days.  

NHS Payroll Prepared for the UK's National Vaccination Programme

Successfully onboarding large volumes of new starters in a record timeframe starts with quality data. From tax bands to rates of pay, having the correct information is important for payroll departments as NHS Trusts onboard more staff and the workforce grows at speed. Accurate and detailed data is instrumental in helping senior leaders make crucial staffing decisions. Good payroll management is essential for good people management. For this reason, payroll has an important role to play in the National Vaccination Programme – and subsequently our way out of the coronavirus pandemic. For payroll teams, having the most up-to-date information means they can ‘get it right first time’.

We used the quality data received from KCHFT to accurately set up the 1000 new recruits on to KCHFT’s payroll on the NHS payroll system, ESR. This was successfully achieved within the required 72 hours. Our flexible working policy means we have staff working across the day and evening, choosing hours that work for them. Subsequently, ambitious tasks such as this can be performed around the clock, as opposed to within the restrictions of 9am to 5pm.

Now these new recruits are processed, our payroll team is continuing to keep track of employees and their current status. Whether they are in receipt of sick pay or on long-term sickness, keeping tabs on employees can help to minimise any under or overpayments in the future.

Payroll's Role in the NHS's Vaccination Programme

A young female nurse gives a colleague a vaccination against Covid 19

Our work in supporting KCHFT’s vaccination programme continues. To date we have onboarded 1,317 people, covering over 1,900 different posts between them, and we expect to onboard a further 2,000 new starters who have been recruited to support the vaccination hubs being set-up across the county.  Since December, we have also been assisting KCHFT with their recruitment activities, including generating pre-employment and offer letters.  Furthermore, we are providing occupational health services to ensure these new starters are safe and well to perform their critical duties.

Over the course of this year, payroll has already had to overcome many challenges in the wake of the coronavirus pandemic, from changing legislation to increasing compliance and managing the impact of changing employment levels. Now there is a new mountain to climb: vaccinating millions of people as quickly as possible at the same time as keeping other vital NHS services running. It’s a challenge that cannot be underestimated and will require large volumes of additional staff. An accurate and unified payroll function is crucial to help make staffing decisions and help us one day get back to the normal life we have so missed.

This task was a tremendous team effort from Cantium. This speedy payroll process has enabled us to move forward at the rapid pace needed to vaccinate the citizens of Kent and Medway. 

Louise Norris

HR Director, Kent Community Health NHS Foundation trust

Are you looking for a reliable payroll supplier for your NHS Trust? Speak to Cantium’s team of NHS payroll experts to learn more about what we can do for you. Call us on 03000 411 115.

Alternatively, send an email to marketing@cantium.solutions or take a look at our HR Services for the Health Sector page. 

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HRSelect is Cantium’s new, integrated suite of HR Services previously offered under
Staff Care Services.

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Welcome to HR Select

Here you will find all of our HR services in one central place. HRSelect is designed to help your organisation drive its own HR strategy by easily allowing you to select the most suitable services to complement your approach.

Please rest assured that any HR services you currently buy from Cantium will continue to be delivered unaffected. If you have a log-in to our customer service portal, you can now access this from the button in the top right-hand corner of this website. On the log-in page, you will also find links to Cohort and HRSelect EmploymentCheck in the footer.

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HRSelect is Cantium’s new, integrated suite of HR Services previously offered under the EmploymentCheck.

Cantium HR Select logo
Welcome to HR Select

Here you will find all of our HR services in one central place. HRSelect is designed to help your organisation drive its own HR strategy by easily allowing you to select the most suitable services to complement your approach.

Please rest assured that any HR services you currently buy from Cantium will continue to be delivered unaffected. If you have a log-in to our customer service portal, you can now access this from the button in the top right-hand corner of this website. On the log-in page, you will also find links to Cohort and HRSelect EmploymentCheck in the footer.

If you have queries about HR Select and would like to be in touch with a member of our team, please contact:

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HRSelect is Cantium’s new, integrated suite of HR Services previously offered under Schools’ Personnel Service.
Cantium HR Select logo
Welcome to HR Select

Here you will find all of our HR services in one central place. HRSelect is designed to help your organisation drive its own HR strategy by easily allowing you to select the most suitable services to complement your approach.

Please rest assured that any HR services you currently buy from Cantium will continue to be delivered unaffected. If you have a log-in to our customer service portal, you can now access this from the button in the top right-hand corner of this website. On the log-in page, you will also find links to Cohort and HRSelect EmploymentCheck in the footer.

If you have queries about HR Select and would like to be in touch with a member of our team, please contact: