When your Multi Academy Trust is in two different counties, how can you bring together your key management systems in order to save money?

As the Woodland Academy Trust were expanding and finding ways be more budget efficient, they wanted to host their SIMS and FMS databases for all four primary academies together, off site. EIS showed them how they could save money, access their systems remotely and possibly give their existing IT infrastructure a longer lifespan.

The Woodland Academy Trust is currently made up of four primary academies, three in the London Borough of Bexley and one in Kent. They approached EIS to find an alternative hosting service for their SIMS and FMS databases for their London based academies, as their Kent based academy was already utilising this service with us. EIS demonstrated their Hosting Service to the trust, which culminated in them moving the three remaining academies for the provision of database hosting, and MIS support services.

The Challenge

Implementing the EIS hosting solution offers further benefit as the computers used by staff in the four academies could have a much longer lifespan; with no need to run SIMS or FMS locally, the only requirement for desktops and laptops is that they use Windows 7 or above and Internet Explorer 9 or above and this can significantly increase the time between renewals of this equipment.

As part of the service, Woodland Academy Trust also wanted to ensure that their FMS Multiview could continue to be used to support the management of finance at the Trust level, consolidating the data across all four academies. FMS Multiview provides a range of dashboards that give the Trust an overview of financial performance, by extracting FMS data from the individual academies. EIS were able to implement FMS Multiview as part of the EIS Hosting Service solution, giving the Academy Trust access to their key financial data online.

The Result

The EIS hosting service offers the Multi Academy Trust access to all their data and ensures only appropriate individuals can access sensitive information such as census files and financial records. In addition, as database hosting means the academies do not need a dedicated SIMS server onsite, they save money as well as reducing the burden of having to maintain their own SIMS server as all the SIMS and FMS upgrades are completed by EIS as part of the hosting service.

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